Student Records
Study Record

Degree Diploma


Starting from 2022/23 academic year, degree/postgraduate diploma will be issued after the conferment of degrees at scheduled sessions below:

(1) 31 January
(2) 31 March
(3) 31 May
(4) 31 July
(5) 15 October

Each graduate (except those from some special degree and diploma programs) will be issued:

- ONE copy of the Degree Diploma in paper and electronic version (JSON format)
- ONE free copy of the Academic Transcript in paper and electronic version (JSON format) 
- ONE free copy of the Award Certification Letter in electronic version (JSON format)

The detailed arrangement of collection will be sent to graduates in writing near the time of distribution.  The collection details are available here.

Collection of Degree Diploma Package

Before collecting the documents, graduates should settle all fees (e.g. tuition fee, medical insurance fee, library fines, etc.) and return all belongings (e.g. PRS handset, etc) owed to the University. At least five working days should be allowed for the clearance procedure.

The Degree Diploma Package can be collected by the following means:

1. Smart Locker on Clear Water Bay campus

* The Smart Locker will be suspended from 9 November 2023 to 4 December 2023 for diploma collection of Class of 2023. *

Graduates may submit an online request to have their diploma package collected from the Smart Locker located at Room 1381, 1/F, Academic Building (Lift No. 17-18), HKUST. The Smart Locker operates 24 hours a day, 7 days a week. Once a request is accepted, collection should be made within the assigned collection period as stipulated in the confirmation email, which is normally 3 days after the documents are placed in the locker.

Graduates may read more information on how to make a collection from the Smart Locker.

2. By Post/ Courier Service

To request the documents be sent by registration service, graduates may submit an online request to the Academic Registry. The University does not bear the responsibilities for any loss or damage during delivery.

*** Special Collection Arrangement (Only for Class of 2023) ***

To facilitate the collection of the diploma package for the Class of 2023, the Academic Registry accepts walk-in collection during office hours in the period of 6 November 2023 – 15 December 2023. Alternatively, graduates may collect the diploma package on the congregation days. Graduates may arrange to collect the diploma package in person or by representative with details below.

** For degrees to be conferred on 15 November 2023, the diploma package will be ready for collection from 17 November 2023 onwards. **

Walk-in Period 6 November – 15 December 2023
(during office hours)
On the Congregation Days

17, 25 – 26 November and 2 – 3 December 2023 10:00 a.m. to 4:00 p.m.

An appointment must be scheduled in advance via the Appointment System within the stated booking period.


In Person - Graduates will be required to present their HKID card / Passport upon collection.

By Representative - Representatives will be requested to present the completed printout of Form AR-1"Authorization Form", a copy of the graduate's identification document, the representative's own identification document.


Location and Hours for Collection:

Academic Registry
Room 1381, Lift 17-18
The Hong Kong University of Science and Technology
Clear Water Bay, Kowloon, Hong Kong

Office hours:
Monday to Friday (9:00am - 12:30pm; 2:00pm - 5:15pm)
(Closed on Saturdays, Sundays, Public Holidays & some special days e.g. Christmas Eve (pm), New Year’s Eve(pm), Congregation Days)