Degree Diploma

Starting from 2022/23 academic year, degree/postgraduate diploma will be issued after the conferment of degrees at scheduled sessions below:

(1) 31 January
(2) 31 March
(3) 31 May
(4) 31 July
(5) 15 October

Each graduate (except those from some special degree and diploma programs) will be issued:

- ONE copy of the Degree Diploma in paper and electronic version (JSON format)
- ONE free copy of the Academic Transcript in paper and electronic version (JSON format) 
- ONE free copy of the Award Certification Letter in electronic version (JSON format)

The detailed arrangement of collection will be sent to graduates in writing near the time of distribution.  The collection details are available here.

Before collecting the documents, graduates should settle all fees (e.g. tuition fee, medical insurance fee, library fines, etc.), submit all required information (e.g. visa survey) and return all belongings (e.g. PRS handset, etc) owed to the University. At least five working days should be allowed for the clearance procedure.

The Degree Diploma Package can be collected by the following means:

Graduates may submit an online request to have their diploma package collected from the Smart Locker located at Room 1381, 1/F, Academic Building (Lift No. 17-18), HKUST. The Smart Locker operates 24 hours a day, 7 days a week. Once a request is accepted, collection should be made within the assigned collection period as stipulated in the confirmation email, which is normally 3 days after the documents are placed in the locker.

Graduates may read more information on how to make a collection from the Smart Locker.

To request the documents be sent by registration service, graduates may submit an online request to the Academic Registry. The University does not bear the responsibilities for any loss or damage during delivery.

To facilitate the collection of the diploma package, graduates with degrees conferred on 31 March 2025 may make the collection during office hours within the walk-in collection period of 14 April to 2 May 2025.  You may arrange to collect the diploma package in person or by representative.

In Person - Graduates will be required to present their identification document (e.g. HKID card / Passport) upon collection.

By Representative - Representatives will be requested to present the printout of the completed “Authorization Form” (Form AR-1), a copy of the graduate’s identification document, and the representative’s own identification document.

**Please call the below contact number upon arrival**